Cincinnati HOA Rules: Board Procedures Rules (2026)

Ohio Revised Code Chapter 5312 governs planned community associations common throughout Cincinnati suburbs and newer developments, while ORC Chapter 5311 applies to condominium associations. Under ORC 5312.06 and 5311.081, the board of directors must adopt an annual budget that includes reserves adequate to repair and replace major capital items. The annual reserve contribution cannot be less than 10 percent of the total budget unless owners vote each year to waive the reserve requirement. Boards must hold at least one annual meeting of all owners, with written notice mailed or delivered at least 7 days in advance for condominiums and as specified in the declaration for planned communities. Electronic notice is permitted under S.B. 61 amendments effective 2022 if the owner opts in. Minutes of all board meetings and annual meetings must be maintained and made available to owners upon request. Board members owe fiduciary duties of care and loyalty to the association. Special meetings may be called by the board or by a petition of owners as set forth in the bylaws. Quorum requirements for board action are established in the bylaws, typically a majority of directors. Proxy voting rules are governed by the declaration and bylaws and must comply with ORC requirements. The association must maintain books and financial records open to inspection by owners during reasonable business hours.