Raleigh, NC HOA Rules: Board Procedures (2026)

The governance of HOA boards in Raleigh is almost entirely a matter of state law rather than municipal ordinance. NC Gen Stat Chapter 47F, the Planned Community Act, applies to planned communities (non-condo subdivisions with mandatory HOA membership) created on or after January 1, 1999, which covers virtually all Raleigh suburbs built in the last 25 years including Wakefield, Brier Creek, North Hills, Bedford, Heritage, and most Research Triangle subdivisions. Chapter 47C covers condominiums. Under 47F-3-108, boards must hold at least one annual meeting of the members, with notice sent at least 10 but not more than 60 days in advance.

Board meetings themselves must be open to association members under 47F-3-108(c), with advance notice posted or delivered, except boards may go into executive session for three narrow purposes: consultation with attorneys on pending or threatened litigation, personnel matters, and contract negotiation. Quorum for board action is typically a majority of directors unless the declaration specifies otherwise. Boards must keep minutes of all meetings and make them available to owners within a reasonable time and at reasonable cost for copying. Financial records, including the annual budget, audit or compilation, and monthly bank statements, must be available for inspection by any owner upon request under 47F-3-118.

Directors owe fiduciary duties to the association and must act in good faith and with ordinary care; they can be held personally liable for willful misconduct or fraud but are generally protected by the business judgment rule. Elections must follow the procedures in the declaration and bylaws, and proxies or absentee ballots must be honored if authorized. Raleigh does not layer additional municipal requirements on HOA governance; all board procedure issues are state-law matters, often requiring an attorney for resolution.