Prince George's County, MD HOA Rules: Board Procedures (2026)

Sec. 13-318(a) requires every Common Ownership Community to register annually with the Office of Community Relations on or before December 31, identifying its elected leadership, managing agents, appointed officers, fidelity insurance information, dates of reserve studies, current reserve balances, and contact numbers for the association's officers, management companies and legal counsel, all on a form the Office provides. The same registration must disclose the association's internal grievance procedure so residents know how to raise complaints with their own board before going to the county. The governing body, meaning the board of directors or council of unit owners, is the party responsible for filing this registration and keeping it current under Sec.

13-318(c). Registration ties directly into the county's dispute-resolution system created in the same Division: an association's leadership and grievance-procedure filing is what the Office and the Commission on Common Ownership Communities check when a resident files a complaint, since Sec. 13-319 requires residents to exhaust an association's own remedies before the Commission will hear a dispute. Sec. 13-318(d) also lets the County Council, by ordinance, impose a separate administrative-hearing fee tied to resolving disputes involving registered communities. Boards should keep contact information, reserve-study dates and reserve balances current year-round rather than only at renewal, since the registration record is what county staff and hearing panels rely on if a dispute or enforcement action arises mid-year.