Oregon HOA Board Meetings, Notice & Record Access (ORS 94.644, 94.670)

Meetings of board of directors; notice; executive sessions. (1) Except as provided in subsection (2) of this section, all meetings of the board of directors of an association are open to owners’ attendance. An owner does not have any right to participate in a meeting except as may be provided by the governing documents or by the board. (2)(a) The board may close the meeting to owners and meet in an executive session to: (A) Consult with legal counsel; or (B) Consider the following: (i) Personnel matters, including salary negotiations and employee discipline; (ii) Negotiation of contracts with third parties; or (iii) Collection of unpaid assessments. (b) Except in the case of an emergency, the board may not meet in executive session unless voted for by the board in an open meeting and the presiding officer of the board states the general nature of the action to be considered and, as precisely as possible, when and under what circumstances the deliberations can be disclosed to owners. The statement, motion or decision to meet in executive session must be included in the minutes of the meeting. (c) A contract or an action considered in executive session is not effective unless the board, following the executive session, reconvenes in an open meeting and votes to approve the contract or action, which must be included in the minutes. (3) The meeting and notice requirements in this section may not be circumvented by chance or social meetings or by any other means.