Loudoun County, VA HOA Rules: Board Procedures (2026)
Key Facts
- Governing Law
- VA Code §55.1-1800 et seq.
- Meeting Notice
- 10–60 days advance
- Open Meetings
- All board meetings open to members
- Records Access
- 5 business days to produce
- 2024 Update
- HB 1209: expanded assessment authority
Summary
Ashburn and most of Loudoun County are governed by HOAs under the Virginia Property Owners' Association Act (VA Code §55.1-1800 et seq.). Board meetings must be open to all members except limited executive sessions. Minutes must be recorded and made available. Annual meetings require 10-day advance notice. The POA Act was significantly updated in 2024 with HB 1209 expanding board assessment authority.
Board of directors" means the executive body of a property owners' association or a committee that is exercising the power of the executive body by resolution or bylaw. "Capital components" means those items, whether or not a part of the common area, for which the association has the obligation for repair, replacement, or restoration and for which the board of directors determines funding is necessary. "Common area" means property within a development which is owned, leased, or required by the declaration to be maintained or operated by a property owners' association for the use of its members and designated as a common area in the declaration. "Common interest community" means the same as that term is defined in § 54.1-2345 .
Full Breakdown
1-1836. All board meetings, including subcommittee meetings where association business is discussed, must be open to members of record. Executive sessions are limited to consultation with legal counsel, discussion of personnel matters, or contract negotiation. Written minutes must be kept and made available to members upon request within 5 business days. Annual meeting notice must be sent at least 10 days but not more than 60 days in advance. Board elections require secret ballots when more candidates run than seats available. The 2024 legislative session (HB 1209, effective July 1, 2024) expanded board authority to levy additional assessments for maintenance and repair of common areas without requiring a full membership vote.
Boards must maintain books and records available for member inspection including financial statements, meeting minutes, and governing documents. Virginia's Common Interest Community Board (CICB) within DPOR provides regulatory oversight.
Violations & Fines
Board actions taken in violation of open meeting requirements may be voidable. Members may petition circuit court under VA Code §55.1-1819 for injunctive relief. CICB complaint process available for regulatory violations. Attorney fees may be awarded to prevailing party.
Frequently Asked Questions
Are HOA board meetings open to residents in Ashburn?
How do I get HOA meeting minutes in Loudoun County?
Sources & Official References
Other rules in Loudoun County
Compare Loudoun County to another location·View the Virginia hoa rules overview
See something wrong?
Help us keep this page accurate. If you notice an error or outdated information, let us know.