Sahuarita HOA Rules: Board Procedures Rules (2026)

All HOA board meetings in Sahuarita planned communities must comply with the open meeting requirements established by ARS 33-1804, which is one of the most protective open meeting statutes for planned community associations in the country. Board meetings must be open to all members of the association, and the board must provide at least 48 hours advance notice of each meeting through newsletters, posting in common areas, email, or other reasonable means established in the governing documents. The notice must include an agenda identifying the specific items scheduled for discussion so that members can determine whether to attend and prepare any comments they wish to make. Members have the right to attend all open sessions of board meetings, speak once on each specific agenda item after the board has discussed that item but before the board takes formal action on it, and record the open portions of meetings using audio or video equipment. The board may set reasonable time limits on individual member comments but may not prohibit member participation entirely or require members to submit comments in advance as a condition of speaking. The board may enter closed executive session only for specifically enumerated purposes listed in the statute, including discussion of attorney-client privileged communications, active or pending litigation strategy, personal financial or health information about specific individuals, employee performance evaluations or compensation discussions, and member violation appeals, though the member facing the violation may request that the hearing be conducted in open session. All formal votes and actions must occur in the open meeting, not in executive session. Member meetings, as distinguished from board meetings, require 10 to 50 days advance notice delivered by mail or hand delivery, stating the purpose of the meeting and including the text of any proposed bylaw amendments or descriptions of proposed assessment increases. The board must conduct an annual audit of the association financial records under ARS 33-1810, and all financial records and other association documents must be available for member inspection under ARS 33-1805 within reasonable timeframes, with the association permitted to charge reasonable copying fees. Board members may be removed from office by a special meeting petition process under ARS 33-1813, and directors who have personal financial conflicts of interest in contracts being considered by the board must comply with disclosure requirements under ARS 33-1811. Rancho Sahuarita maintains a professional management company that handles meeting scheduling, agenda preparation, notice distribution, meeting minutes, financial record-keeping, and member communications on behalf of the board, ensuring compliance with these statutory requirements across the large and complex community structure.