Florida Statewide Rule
Florida HOA Board Meetings, Elections & Records
Key Facts
- Governing law
- Fla. Stat. §§ 720.303, 720.306
- Open meetings
- Board meetings open; 48-hour posted notice
- Records access
- Inspect within 10 business days; 7-year retention
- Elections
- 30% quorum, 14-day notice, plurality vote
- HB 1203 website
- 100+ parcels must post documents online by Jan 1, 2025
Summary
Under Fla. Stat. § 720.303(2), Florida HOA board meetings must be open to members with notice posted at least 48 hours ahead. Section 720.306 governs member meetings and elections, § 720.303(4)-(5) gives members the right to inspect official records within 10 business days, and HB 1203 added website transparency rules for larger associations.
F.S. 720.303 720.303 Association powers and duties; meetings of board; official records; budgets; financial reporting; association funds; recalls. — (1) POWERS AND DUTIES. — An association that operates a community as defined in s. 720.301 must be operated by an association that is a Florida corporation. After October 1, 1995, the association must be incorporated and the initial governing documents must be recorded in the official records of the county in which the community is located. An association may operate more than one community. The officers and directors of an association are subject to s. 617.0830 and have a fiduciary relationship to the members who are served by the association. The powers and duties of an association include those set forth in this chapter and, except as expressly limited or restricted in this chapter, those set forth in the governing documents. After control of the association is obtained by members other than the developer, the association may institute, maintain, settle, or appeal actions or hearings in its name on behalf of all members concerning matters of common interest to the members, including, but not limited to, the common areas; roof or structural components of a building, or other improvements for which the association is responsible; mechanical, electrical, or plumbing elements serving an improvement or building for which the association is responsible;
Full Breakdown
Section 720.303(2) requires board meetings to be 'open to all members,' except meetings with the association attorney on pending litigation, with notice posted at least 48 hours in advance and members allowed to speak on agenda items. Section 720.306 sets member-meeting rules: a 30 percent quorum unless the bylaws say otherwise, at least 14 days' notice, a right to speak at least 3 minutes per item, and board elections by plurality. Section 720.303(4)-(5) requires keeping official records seven years and making them available for inspection within 10 business days of a written request; members may photograph records, while attorney-client, personnel, and certain personal records are exempt. HB 1203 (2024) requires associations with 100 or more parcels to post governing documents online by January 1, 2025, and new directors to complete an education course within 90 days.
Violations & Penalties
No criminal penalty. A member denied access to records may recover the greater of actual damages or statutory minimum damages, and an association that fails to permit inspection within 10 business days is presumed to have willfully failed to comply. Improperly closed meetings or defective elections can be challenged, with election disputes filed within 60 days.
Frequently Asked Questions
Are Florida HOA board meetings open to members?
Can I inspect my Florida HOA's records?
Does my Florida HOA have to have a website?
Sources
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