Euclid, OH HOA Rules: Board Procedures (2026)
Key Facts
- Statute
- ORC Chapter 5312
- Annual Meeting
- Required
- Notice
- 10 days minimum
- Open Meetings
- Required except executive session
- Condos
- ORC 5311 separately
Summary
Euclid HOAs governed by Ohio Planned Community Act (ORC Chapter 5312) and their own declaration/bylaws. Board meetings must be open to members with notice. Annual meeting required. Euclid has relatively few large HOAs.
Section 5312.04 | Election of officers; powers; meetings. Effective: September 10, 2010 Latest Legislation: Senate Bill 187 - 128th General Assembly PDF: Download Authenticated PDF
(A) A board of directors of an owners association shall elect officers from the members of the board, to include a president, secretary, treasurer, and other officers as the board designates.
(B) A board may act in all instances on behalf of an association unless otherwise provided in this chapter, the declaration, or bylaws. The board may appoint persons to fill vacancies in its membership for the unexpired portion of any term.
(C) Except during a period of declarant control, the board shall call a meeting of the owners association at least once each year. Special meetings may be called by the president, a majority of the board, owners representing fifty per cent of the voting power in the owners association, or any lower share of the voting power as the declaration or bylaws specify.
(D) The board may hold a meeting by any method of communication, including electronic or telephonic communication, provided that each member of the board can hear or read in real time and participate and respond to every other member of the board.
(E) In lieu of conducting a meeting, the board may take an action with the unanimous written consent of the members of the board. Any written consent shall be filed with the minutes of the meetings of the board.
(F) No owner other than a director may attend or participate in any discussion or deliberation of a meeting of the board of directors unless the board expressly authorizes that owner to attend or participate.
(G) The board of directors of an owners association shall comply with all applicable state and federal laws concerning prohibitions against discrimination on the basis of race, color, religion, sex, military status, national origin, disability, age, or ancestry, including, but not limited to, Chapter 4112. of the Revised Code. No private right of action additional to those conferred by the applicable state and federal anti-discrimination laws is conferred on any aggrieved individual by the preceding sentence.
Full Breakdown
Ohio Planned Community Act ORC 5312.01 et seq. governs HOAs formed after September 2010; older associations follow their recorded declarations. Board of directors must hold at least one annual meeting of owners with at least 10 days written notice. Board meetings must be open to owners except for executive sessions involving litigation, personnel, or delinquent accounts. Quorum requirements set in bylaws. Directors elected by owner vote; terms typically 1-3 years. Euclid has limited HOA presence compared to suburban Cleveland communities; most Euclid neighborhoods are unrestricted. Condominium associations follow separate Ohio Condominium Act (ORC Chapter 5311).
Frequently Asked Questions
Can my HOA board meet privately?
Sources & Official References
Other rules in Euclid
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Board Procedures in Nearby Cities
How other cities in Cuyahoga County handle board procedures.