Southampton Village, NY Special Events & Permits: Parade Permits (2026)
Key Facts
- Governing section
- Southampton Village Code § 24-4
- Maximum applicant fee
- $100, refundable if the application is rejected
- Forms available
- By 4:00 p.m. on the Thursday before Memorial Day
- Application deadline
- 4:00 p.m., four business days before July 4
- Decision timetable
- Within five business days for applications by the eight-business-day mark
- Appeal
- Written appeal to the Mayor, decided within three business days
Summary
In the Village of Southampton, anyone who wants to march in the Village's July 4 parade applies on a form from the Village or its Commission on Veterans Events. Forms go out by the Thursday before Memorial Day and are accepted until four business days before July 4. The fee cannot exceed $100 and is refundable if the application is rejected.
§ 24-4. Independence Day parade. ... A. The procedures governing participation in the annual July 4 parade sponsored by the Village for the proper observance of Independence Day are as follows: (1) Any person, organization or group seeking to march in the Village's July 4 parade may apply to do so by submitting an application form to the Village or the Commission in a timely fashion, as specified below. (2) Application forms will be made freely available at the Village's main office no later than 4:00 p.m. on the Thursday before Memorial Day. Application forms will be accepted by the Village up to 4:00 p.m. on the day four business days prior to July 4. ... (4) The Village and/or the Commission may charge a reasonable fee per individual applicant or group applicant, not to exceed $100, refundable in case applications are rejected. ... (6) If the Village and/or the Commission denies an application, a written summary of the reason(s) for the denial shall be provided to the applicant in accord with the timetable specified below.
Full Breakdown
Chapter 24 of the Code of the Village of Southampton sets the application procedure for the annual July 4 parade that the Village sponsors. The Commission on Veterans Events, which has no more than 25 members appointed by the Mayor with Board of Trustees approval, runs the Village's patriotic events and parades under the direction and control of the Board of Trustees (§§ 24-1 and 24-3). Under § 24-4, any person, organization or group applies on a form from the Village or the Commission. The Village makes forms free at its main office no later than 4:00 p.m. on the Thursday before Memorial Day and accepts them up to 4:00 p.m. on the day four business days before July 4.
Applications received by 4:00 p.m. on the day eight business days before July 4 get a telephone and written answer within five business days after the application and fee arrive. Later applications get an answer on a "best efforts" basis. A rejected applicant is owed a written summary of the reasons, can meet Commission members to request reconsideration, and can appeal by letter to the Mayor, whose office decides timely appeals within three business days. The Village publishes notice of the procedure in the Southampton Press by the Thursday before Memorial Day, and the Board of Trustees can amend § 24-4 by resolution.
Separately, the Village Code requires a special event permit from the Village Clerk for events on the ocean beach, with an application fee of $250 or the amount the Board sets by resolution and filing 30 days ahead for groups of 100 or more.
Violations & Fines
Section 24-4 has no penalty clause of its own. Its enforcement tool is the application itself: the Village or the Commission accepts or rejects it, and a rejected applicant gets reasons in writing plus an appeal to the Mayor. Other Code violations, such as causing a crowd to collect under § 82-2, fall under § 1-17: a fine up to $2,000, up to 15 days in jail, or both, with each day of a continuing violation a separate offense.
Frequently Asked Questions
When is the deadline to apply to march in the Southampton Village July 4 parade?
How much does it cost to apply?
What happens if my parade application is denied?
Does this section cover a private street parade or beach event in the Village of Southampton?
Sources & Official References
Other rules in Southampton Village
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Parade Permits in Nearby Cities
How other cities in Suffolk County handle parade permits.