Westfield, IN Special Events & Permits: Park Event Permits (2026)

Westfield's parks and recreation code defines a special event as a group activity, including a performance, meeting, assembly, contest, exhibit, ceremony, parade, athletic competition, reading or picnic, that draws more people than a shelter rental could hold or that requires a reserved park space (Sec. 44-10(b)(1)). Applicants file the permit for special event use form with the Parks and Recreation Administration Office, 317-804-3184, at least 30 days before the event; an event expecting 500 or more attendees may need up to a year of lead time.

Requests are prioritized in four groups, from city departments (Group 1, no fees) down to private businesses (Group 4, full rental, maintenance and public safety fees). Every event must carry a refundable damage deposit of $500.00, rising to $1,000.00 if alcohol will be served, and every user group must submit a certificate of insurance showing at least $100,000.00 property damage and $1,000,000.00 bodily injury coverage per occurrence naming the city as additional insured. Events over 500 people must supply one portable restroom per 500 attendees, at least one in three handicap accessible, delivered as late and removed as promptly as possible.

Temporary signage outside the park, or any road closure or blockage tied to the event, needs a separate encroachment permit through the community development department, allowing about ten working days for approval. The parks director reviews merits and availability, can waive fees, and may cancel a permit at any time; a copy goes to fire, police and public works for public safety and fee comment before approval.