Chesapeake, VA HOA Rules: Board Governance (2026)

1, the Property Owners' Association Act. Subsection A requires the association to keep detailed receipts-and-expenditures records under generally accepted accounting practices, maintain individual assessment account records for each lot, and track any recorded lien for as long as it stays effective. Subsection B gives a member in good standing, or an authorized agent, the right to examine and copy those books and records for a proper purpose tied to membership, including the membership list and the salaries of the association's six highest-paid employees earning over $75,000, on five business days' notice if a common interest community manager runs the association or ten business days' notice for a self-managed one.

Subsection C carves out nine categories an association may withhold, among them personnel files, contracts and transactions still under negotiation, pending or probable litigation, executive-session board minutes, and other lot owners' individual files; subsection D limits any withholding to only the excluded portions, not the entire record. Subsection E lets the board charge for copies under a cost schedule that applies equally to all members and is disclosed when the request is made. mail, hand delivery with written certification, or email if the member has opted in, at least 14 days ahead of an annual or regularly scheduled meeting and seven days ahead of any other meeting. Subsection H then lets a member vote in person, by proxy, or by absentee or electronic ballot unless the governing documents expressly forbid it.